Moving from one school to another is a common part of student life in Bangladesh. A parent's job transfer, a family relocation, or admission to a better college can all make a change of school necessary. Before any new school will admit you, it will ask for one important document: the Transfer Certificate, commonly known as the TC. Without a properly written application for a transfer certificate, getting this document can be delayed for weeks. Learning how to write a transfer certificate application is also essential for exam success, because applications are a favourite item in the English second paper for Class 6, 7, 8, SSC, and HSC students. This post explains what a TC is, shows the exact format of a transfer certificate application, gives three complete sample applications for different situations, and adds the phrases, checklists, and writing tips you need to write a perfect TC application on your own.

What Is a Transfer Certificate (TC)?

A Transfer Certificate, or TC, is an official document issued by the school or college a student is leaving. It certifies that the student was a genuine student of that institution, that the student has paid all dues, and that there is no objection to the student leaving. In simple words, a TC is proof that you completed or formally ended your studies at your old school and are free to continue your studies at a new one.

Every transfer certificate application to the principal asks the school authority to issue this document. Schools keep careful records of each student's admission, attendance, examination results, and behaviour, and the TC is the summary they release when the student departs.

What Does a Transfer Certificate Contain?

A standard transfer certificate from a Bangladeshi school contains the following details:

1. The student's full name and date of birth

2. The father's and mother's names

3. The class and section in which the student last studied

4. The roll or admission number of the student

5. The date of admission to the school

6. The date of leaving the school

7. The reason for leaving, such as a parent's transfer or family relocation

8. The student's academic progress and conduct

9. A statement that all dues have been cleared

10. The principal's signature and the school seal

Because a TC carries the school's seal and the principal's signature, it is treated as an official record. That is why a new school will not complete your admission without it.

Why Schools Require a TC for New Admission

New schools ask for a transfer certificate for several practical reasons. First, the TC proves that the student really studied in the previous school and has not been expelled or left under any complaint. Second, it prevents a student from being enrolled in two schools at the same time, which would create confusion in board records. Third, for students moving after SSC, the college needs the TC along with the board marksheet to register the student properly with the education board. Finally, the TC gives the new school a short picture of the student's academic background and conduct, so the admission process goes smoothly.

For these reasons, students and parents should apply for a TC as soon as the decision to change schools is made. A timely transfer certificate application saves you from last-minute pressure during admission season.

Transfer Certificate Application Format

A transfer certificate application follows the standard formal application format taught in Bangladeshi English textbooks. Every good TC application has seven parts. Learn this format by heart, because examiners check for each part when they mark your answer.

11. Sender's address: Write your own address at the top. For a parent-written application, write the parent's address instead.

12. Date: Write the date just below the address. Always include a clear, realistic date.

13. Recipient's address: Write the designation and the school name, for example "To The Principal, Dhaka Residential Model College, Dhaka." Start this block with "To" on its own line.

14. Subject: A one-line summary of the purpose, for example "Subject: Prayer for a transfer certificate." Write the word "Subject" and keep the line short and clear.

15. Salutation: The polite greeting. For a principal, "Sir" or "Respected Sir" is correct. Some textbooks accept "Dear Sir," as well.

16. Body of the application: The main content, usually three short paragraphs. The first paragraph introduces you and states the request. The second paragraph gives the reason for needing the TC. The third paragraph closes with a polite request and a thank-you.

17. Closing: End with "Yours obediently," (for a student) or "Yours sincerely," (for a parent). Then write the name, class and roll below the closing.

Keep the language formal, respectful, and free of spelling mistakes. A well-formatted application for a transfer certificate to the principal impresses both the examiner and the real school authority.

Sample 1: Transfer Certificate Application to the Principal (Family Relocation)

This first sample is the most common type: a student-written transfer certificate application to the principal because the family is moving to another city.

From,

Mahmudul Hasan

House 12, Road 5, Dhanmondi

Dhaka-1205

15 January 2026

To

The Principal

Dhaka City College School

Dhaka-1205

Subject: Prayer for a transfer certificate.

Sir,

I have the honour to state that I am a student of Class 8, Section B, Roll No. 14 of your school. I have been studying in this institution since Class 6, and I am grateful to all my teachers for their guidance and affection.

My father, who is a government officer, has recently been transferred from Dhaka to Chattogram. As a result, my whole family will have to move to Chattogram at the end of this month. It will no longer be possible for me to continue my studies in this school. For admission to a new school in Chattogram, I urgently need a transfer certificate.

I, therefore, pray and hope that you would be kind enough to issue me a transfer certificate at an early date so that I can continue my studies without interruption. All my dues up to the current month have already been cleared.

Yours obediently,

Mahmudul Hasan

Class 8, Section B, Roll No. 14

Sample 2: Transfer Certificate Application Written by a Parent (Father's Transfer)

Sometimes the application for a TC from school is written by a parent instead of the student. This is especially common for younger students in Class 6 or Class 7. Here is a complete parent-written sample.

From,

Abdul Karim

Holding 45, Uttar Badda

Dhaka-1212

10 March 2026

To

The Principal

Badda High School

Dhaka-1212

Subject: Prayer for a transfer certificate for my son.

Respected Sir,

I beg to state that I am the father of Tanvir Karim, a student of Class 6, Section A, Roll No. 7 of your esteemed school. My son has been studying in your institution since the beginning of this academic year.

I am a bank officer, and my head office has recently transferred me from Dhaka to Sylhet. The whole family will move to Sylhet within the next two weeks. As it will be impossible for Tanvir to continue his studies in your school, we have decided to admit him to a good school in Sylhet. For that purpose, a transfer certificate is required.

I, therefore, humbly request you to issue a transfer certificate in favour of my son at your earliest convenience. I have cleared all his tuition fees and other dues up to the current month. I will remain ever grateful to you and your teachers for the care you have taken of my son.

Yours sincerely,

Abdul Karim

Father of Tanvir Karim

Class 6, Section A, Roll No. 7

Sample 3: Transfer Certificate Application After Passing SSC for College Admission

After passing the SSC examination, every student needs a TC from their school to get admitted to a college. This post-SSC variant is one of the most frequently set questions in school exams.

From,

Nusrat Jahan

Village: Charpara, Post Office: Savar

Savar, Dhaka-1340

5 June 2026

To

The Principal

Savar Adhar Chandra High School

Savar, Dhaka-1340

Subject: Prayer for a transfer certificate for college admission.

Sir,

I have the honour to state that I appeared in the SSC examination 2026 from your school as a regular student and passed the examination in the Science group with GPA 5.00. My roll number in the examination was 123456.

I now wish to get myself admitted to Notre Dame College, Dhaka, in Class XI for higher studies. The college authority has asked me to submit a transfer certificate along with the other admission documents. Without the TC, my admission cannot be completed.

I, therefore, pray and hope that you would be kind enough to issue me a transfer certificate so that I may continue my studies in the new institution. I have cleared all my dues, and I shall always remember the sincere guidance of my respected teachers.

Yours obediently,

Nusrat Jahan

SSC Examinee 2026, Science Group

Roll No. 123456

Documents Usually Needed With a TC Application

A transfer certificate application alone is often not enough. Schools usually ask for supporting documents before they issue the TC. Keep the following documents ready so that the process is completed in one visit:

18. A written application addressed to the principal, stating the reason for needing the TC.

19. Dues clearance: All tuition fees, examination fees, and other charges must be paid. The accounts section of the school will confirm this.

20. Library clearance: Any books borrowed from the school library must be returned.

21. Admit card and marksheet copies: For post-SSC students, a copy of the SSC admit card and the marksheet is usually required.

22. Birth registration certificate or NID copy: Some schools ask for identity proof of the student or parent.

23. The reason proof: In the case of a parent's transfer, a copy of the transfer order or joining letter may be needed.

24. Passport-size photographs: One or two recent photographs are sometimes asked for the office record.

Checking this documents checklist before you visit the school office can save you a second trip. In exams, examiners sometimes ask what documents are needed with a TC application, so memorise this list as part of your preparation.

Useful Phrases and Sentence Patterns for TC Applications

Learning a set of standard phrases makes writing any transfer certificate application easy. Memorise the following 15 reusable phrases and sentence patterns, and mix them into your own applications:

25. I have the honour to state that...

26. I beg to state that I am a student of Class ..., Section ..., Roll No. ...

27. I, therefore, pray and hope that you would be kind enough to...

28. Please issue me a transfer certificate at your earliest convenience.

29. All my dues up to the current month have been cleared.

30. It will no longer be possible for me to continue my studies in this institution.

31. I need the transfer certificate for admission to a new school.

32. My father has recently been transferred from ... to ...

33. As a result, my whole family will have to move to ...

34. For admission to the new institution, a transfer certificate is urgently required.

35. Without the TC, my admission cannot be completed.

36. I shall remain ever grateful to you for this act of kindness.

37. I shall always remember the sincere guidance of my respected teachers.

38. I humbly request you to issue a transfer certificate in favour of my son/daughter.

39. So that I can continue my studies without interruption.

Notice how these phrases cover every part of the application: the introduction, the reason, the request, and the closing. Using them correctly is one of the fastest ways to lift your application writing from average to excellent.

Writing Tips to Score Full Marks

Examiners in Bangladesh mark applications with a clear checklist. Follow these ten concrete tips and your transfer certificate application will be hard to fault:

40. Use the exact format. Write all seven parts in the correct order: address, date, recipient, subject, salutation, body, and closing. Missing a part costs marks directly.

41. Match the salutation to the recipient. Use "Sir" or "Respected Sir" for a principal. "Dear Sir" is acceptable but "Respected Sir" is the safest choice.

42. Keep the body to three paragraphs. One paragraph for introduction, one for the reason, and one for the request. Four or five short paragraphs are also fine, but never write a single long block.

43. State a clear, realistic reason. Family relocation, a parent's transfer, or college admission after SSC are the three standard reasons. Examiners reject vague reasons like "I want to go elsewhere."

44. Mention dues clearance. A line saying all dues have been cleared shows you understand how a real TC process works, and it impresses the examiner.

45. Use formal, polite language. Avoid contractions such as "don't" or "can't". Write full forms: "do not", "cannot".

46. Check grammar and spelling. Application writing carries marks for correctness. Read your answer once before you hand it in and fix small errors.

47. Do not cross the page margins. Write neatly inside the margin so your answer looks clean and organised.

48. Keep it to one page. A complete TC application fits comfortably on one exam page. An unnecessarily long answer suggests you do not know the format.

49. Practise with real details. Write the three samples above once by hand, filling in your own name, class, and roll. Hand practice is what makes the format automatic in the exam hall.

FAQ

What is a transfer certificate application for class 6 students?

A transfer certificate application for class 6 students is a formal written request to the principal of the school, asking for a TC so the student can get admitted to a new school. Because Class 6 students are young, the application is very often written by a parent, as shown in Sample 2 above. The format is the same seven-part formal format: address, date, recipient, subject, salutation, body, and closing.

How do I write an application for transfer certificate to the principal?

Start with your address and the date, then write "To The Principal" with the school name and address. Add a clear subject line such as "Prayer for a transfer certificate." Begin the body with "I have the honour to state that...", introduce yourself with class, section, and roll, explain the reason for the transfer, and close with a polite request ending in "Yours obediently," followed by your name, class, and roll.

What should a TC application for SSC students include?

A TC application for SSC students should mention the examination year, the group (Science, Commerce, or Arts), the GPA obtained, and the examination roll number, as shown in Sample 3. It should also name the college where the student wants to be admitted and mention that all dues have been cleared. These details make the application realistic and complete.

What is the correct transfer certificate application format?

The correct transfer certificate application format has seven parts: the sender's address, the date, the recipient's address starting with "To", a subject line, a salutation such as "Respected Sir", a three-paragraph body, and a closing with "Yours obediently," or "Yours sincerely," plus the writer's name and identity. Every part must appear in this order, and no part should be skipped.

Can a parent write the application for TC from school?

Yes, a parent can write the application for TC from school, and this is very common for students of Class 6, 7, and 8. The parent writes in the first person as the guardian, gives the child's name, class, section, and roll, explains the reason such as a job transfer, and closes with "Yours sincerely," followed by the parent's name and the relationship to the student. Sample 2 above is a full parent-written example.

How long does it take to get a transfer certificate after applying?

In most Bangladeshi schools, the TC is issued within a few working days after the application is submitted, provided all dues are cleared and the required documents are attached. If the accounts section needs to verify fee payments or the library needs its books returned, the process may take a little longer. Applying early, well before the new school's admission deadline, is the safest approach.

What documents are required with a transfer certificate application?

The commonly required documents are the written application itself, proof that all fees and dues are cleared, library clearance, copies of the admit card and marksheet for post-SSC students, a birth registration or NID copy, and sometimes the parent's transfer order as proof of relocation. Keeping this checklist ready makes the process smooth and fast.

How do I write a transfer certificate application?

To write a transfer certificate application, follow the seven-part formal format, choose a clear reason such as family relocation or college admission, write the body in three polite paragraphs, use formal language with phrases like "I have the honour to state that", and close with "Yours obediently," and your name, class, and roll. Practising the three samples in this post will prepare you for any TC application question in your exam.